Why It's Better to Have Somebody Handle Else Enterprise Content Management Systems

Every entrepreneur has their own little bag of tricks. From high end security software to enterprise planning resources or ERPs to something a little bit of low-key like an enterprise content management solutions that they can use to keep things in order. For this article, let’s look at ECMs in particular and see why it's better that companies and entrepreneurs look at having other people handle these things rather than themselves. 

First, let’s understand what the ECM is, what it can do for businesses before finally tackling why it would be best to give controls to somebody else, particularly a reputable enterprise content management system provider. 

As mentioned earlier, ECMs are also known as enterprise content management systems. They are used to input content into the system. That may sound vague but it's pretty much any software that lets businesses input data, store data, interpret it or even analyze and recreate it for public consumption. While these software have public versions, the versions used in a business level contain additional features and improved interface as well. 

There are tons of different content management systems out there online today. We would have a hard time enumerating them all so instead, let's break it down according to their types or how they are used. ECMS can be used to do the following: 

• Capture Data
• Manage Information
• Store Data
• Preserve Media
• Deliver information and/or data

Now that we have a grasp of what ECMS are, we need to tackle the main question now. Why is it better to have somebody else handle ECMS for your business. 

This frees you up - running a business or a company is no easy feat and you will need every second of your waking moments to focus on growing your business and ensuring that it continues to earn money or make new transactions. That being said, it would be a big distraction from the actual work if you are also dipping your hands in content management. You could be more productive if you hand controls to somebody else like a good IT company. 

Better Leave it to Professionals - Here’s another thing you need to consider when you are looking to work on ECMS by yourself. You’re not well trained to work with the software as well as the inner workings. You may think that it's easy and that you could even grab some tutorials from places like Youtube but that’s really not enough to cover everything. Hiring somebody or some company to operate for you ensures that no blunders happen while you are storing or managing the information on your company’s software. And in the rare case that blunders or mishaps do happen, the professionals have both the training and the experience to know exactly what to do. And if that doesn’t work, they also have supervisors or higher-ups that they could contact to help them out. 

So you see, it's really a smart idea to have somebody or a company work for you for ECMs and other related stuff.

Your Company Needs an Upgrade with Desktop Management Systems

Every company these days requires a computer to be able to process and do what they are supposed to do day in and day out. These computers are necessary too to help make things easier in the company like you can use word processing software to write down written reports rather than write it by hand. But the thing is, this technology as well as the access to it can somethings be used the wrong way. It can also be abused and violated by the same people who have been given the rights to use the device. Which leads us to the only real solution business owners and entrepreneurs have, getting desktop management solutions.

As mentioned earlier, this is a really good service that can be offered to businesses regardless of whether they are a small business or even a multi-million corporation. At one point or another, you will need somebody or some entity that can help with desktop as a service provider style approach to keeping the computers or laptops in check. 

But what is this service exactly and what's the difference between the usual IT service package being offered to companies? Desktop management solutions provides a variety of services for entrepreneurs and businesses regardless of their scale. As long as it is something that will involve a desktop PC within the office, you can be sure that there is a service that can be done to it. 

Some of the more common stuff that companies get from desktop management software provided to them by their outsourced IT specialists include:

• Patch Management
• Software Deployment
• Mobile Device Management
• OS Imaging & Deployment
• Remote Control 
• USB Device Management

Even better is the fact that most of the companies who offer desktop solutions can work with Windows, Mac and Linux for desktops and iOS, Android and Windows for mobile devices. 

Here’s a breakdown of what each of the services being offered does and how it affects the company.

USB Device Management - sets a security perimeter for USB device usage in the office. That means, you can have the provider turn off the ability to use USB devices with their desktops or laptops. 

Remote Control - refers to taking controls of the device using the remote systems. This can be handy in situations where employees need a quick fix on their desktops and the personnel in charge can only do so via remote. 

Patch Management - means the IT team can set all the downloading for patches for software integral to the business. This means employees won’t even be bothered with their daily tasks on the desktop because somebody else is doing the updating for them.

Software Deployment - means that any requested software on an employee’s desktop can be done from a different computer. Like if they get their approval for licensed Photoshops on their PCs, the service provider could do that for them including updating anything that needs to be updated for the system to be compatible.

4 Reasons to Outsource your System Administrator

There’s a lot of parts to make a well-oiled IT machine especially for a big company. And when it involves the use of big data servers and databases you’ll know that you’ll have to get a system admin to help you out and make things better. Here are the 4 reasons why businesses should outsource their system administrators.

It saves businesses a ton of money

There’s a lot that comes along from the moment a company opens its door and begins actively recruiting people for a specific job post. There’s the actual budget to pay for the salary of the new hire, the money that would be added for benefits and other mandatory stuff from the local government, there’s the bonus and leaves that also should be paid. And then you hire an experienced system administrator for your network which often costs a lot of money. Now ditching that and completely hiring an administrator from an IT sourcing company can save you a lot of money because you’re paying for the service and directly dealing with the company. So that would also mean no bonuses and salaries to think of. Those things are covered by the outsourcing agency instead.

Wider Experience

Getting an expert as a service set up can prove useful if you want to be able to really have an expert at arm's length. Think about it, your admin may qualify for the position that was posted but its still up in the air whether they can walk the walk and talk the talk. By getting the services of an IT outsource company, we eliminate the guessing game completely. They could actually send over somebody to work in your office who knows a lot. And by “a lot” it means that they have already worked with other companies prior to being deployed with you and your business. 

Fresher Eyes

Having somebody who is not officially part of the company working on something within the company can also prove to be a boon in the sense that you get fresh eyes or a completely different perspective. This will help in streamlining processes and helping in making changes your company did not even know needed changing. Here’s an example, your company has been doing one particular process for such a long time but nobody really knows that there’s one process that could do more harm than good. So when your new system administrator comes in from your service provider, they would be able to see that the actual process is detrimental and you can then make the necessary changes in terms of processes and policies.

Big Help for Current IT Team

Bringing in an expert who could work on your system as an administrator can also be helpful for the team. Having a new and experienced individual they can work on side-by-side can also be great. While the new addition to the team won’t be teaching everything to the team during his or her stay, they would still be able to provide nuggets of useful information during their tenure with the company. It's those little interactions that could also serve as a window for your employees to get better or improve themselves down the road.

ERPs Made Simple and Better by Filipino Solutions Companies

The term ERP has been floating around for quite some time now and while its pretty obvious based on what it means, there are still a lot of business owners who really don’t know what it means. ERP stands for Enterprise Resource Planning and in line with IT, it pretty much refers to the tools that can or is being used by entrepreneurs and business owners to plan their moves and map out their budget among other things. 

So where is the challenge or is there even any challenge to speak of at all? Yes there is, there are plenty of challenges and one of which is the actual use of ERP. Why are bigger companies using them? Can’t they just go with the usual materials people use during meetings particularly pen and paper? The simple answer is no. Businesses succeed and grow into what they are because they value time and sticking with the traditional way of doing things will not only slow them down, it could also ruin productivity in a lot of ways.

Here’s a situation. You own or operate a sardine factory and you go on a critical planning stage with everybody whos anybody in the company in attendance. You come up with lots of brilliant ways to do business, to market the product better and even increase sales. But unfortunately in some weird way, the notes were lost and the details of the meetings has been lost to everybody. How could you get that back? Answer is no. But what if you had along with you some tools that directly help in providing data and information using the plans and strategies discussed. Well, depending on the software you use, you may or may not find what you are looking for. But the tools could provide some clues in uncovering the original discussed plans. 

This is the reason why company owners and entrepreneurs need to look at the idea of getting a good ERP solutions company to help them out in that effect. It’s better to have a great and dependable company or group to work this out rather than do everything yourself. So why the Philippines? Why is it agreeable to get ERP company in the Philippines. Aside from its cheaper to get a company in this country, it's also going to be a lot faster since it's easy to drop by the office and have a talk. You certainly won’t be able to do that if you’re based in Metro Manila and your service provider is based in Singapore right? 

Another great incentive about working with the Filipino ERP company is that you can speak in the vernacular. Sure it would be great to speak on a professional level using the English language but sometimes that doesn’t cut it. If you really want the other party to understand what you mean, you need to speak in the language they truly understand. So that’s why that’s a really great boon when choosing local.

4 Reasons Why the IT Industry is Perfect for Fresh Graduates

There are a lot of different industries that fresh graduates could apply in. And its totally fine to apply to these companies but will these fresh graduates actually go anywhere with their chosen careers and a particular industry? Depends from one person to another but there’s a high probability that they may not stay long or discover a different industry that they find more comfortable. That being said, there’s one industry that will always have a strong need for fresh graduates and that comes in the form of the IT Industry.

If you go online and look at the different job portals that are available out there, you can see that there’s a myriad of IT jobs for fresh graduates in the Philippines just waiting to be filled up by starry-eyed graduates. The more interesting part here is that its actually crossing over to other aspects and other industries. And unlike a decade ago when things were strictly implied, today’s IT industry offers a lot of sliding room for people. This would mean that they would be able to let things slide as long as specific requirements have been met by the fresh graduate

Here are four reasons why IT jobs for fresh graduates in the Philippines is the way to go. 

There’s a lot of leeway 

Thank goodness for the big changes in the local curriculum to help keep fresh graduates a fighting chance when it comes to employment. What they lack in experience and tenure they can make up for stocked knowledge. That being said, there are a lot of companies who are now interested in getting fresh graduates and add them to the growing number of people working for the IT industry also partly because they have entry level salaries as opposed to experienced people who may command a hefty price.

Its fresh ground for new skills

Even if a fresh grad knows his or her way around a specific program or skill when he or she gets hired, it doesn’t mean that that’s that. Learning is a constant evolution and the IT industry has a lot to dish out on that end. Fresh graduates could join in today with updated skills and find themselves scratching their heads two years down the road because a new technology or a new skill has been revealed. For these employees there are only two things they can do, evolve or stagnate.

It’s a gold mine for future friends

Stepping away from work, we can also cite the IT industry as a place to meet lifelong friends and even a future partner. Go to any office here and even abroad and there’s a high chance that you would meet a married couple who had been workmates previously. There’s also a big chance of meeting (and even joining) a group of lifelong friends. This certainly is a nice thing to think about entering your office on the first day of work.

The Salary is Good

We all work to earn money and if you want to really earn big money before the age of 30, then sticking around the IT industry can be a good idea; especially now that other countries have shown a great fondness for the work the Filipino IT professionals provide as well as the quality of service the local service providers offer from hardware assistance to IT staff augmentation.

How to Improve your Business up to a Hundred Percent with IT Staffing Solutions

The IT department has slowly become the fundamentally most important part of a business. Whether you own a medium size business or a large corporation, you will need an IT department to deal with a lot of different things on a day to day basis. 

That being said, its one thing to have an IT company that keeps everything working and its another thing to keep in your company IT jobs in the Philippines that will help your company earn more money. The former will just do all the basic tasks and functions that would keep the business and the office afloat. That would mean things like fixing the Internet connection when everybody can’t connect online, fixing the wi-fi connection so employees can enjoy their social media while on a coffee break in the pantry. It could also be bigger things like setting up the Internet connection during the office renovation or helping the managers with their laptop issues. 

The latter on the other hand can be used or utilized in a number of ways to provide more revenue and earnings for your company or place of work. This all starts with a good it staffing solutions provider who can help you map out what you want for the company, what they think you would need and where you need to attack first. They won’t be called as a staffing solutions provider too if they don’t do just that. If you managed to pick a good provider for your needs, you would be able to go and get great people to work together with your native employees. Both your team and the team that is assigned to your business can help smooth out work flow and previously problematic procedures for the company.

You can improve your revenue and cash flow with outsourced IT staff in a number of ways. You will be surprised just how fast your return of investment or ROI is when it comes to hiring select people to bolster your in-house IT group or department.

One is that this frees up your team to do other things. Have the main staff or your “A Team” work on things that needs immediate attention. Giving them that responsibility for a specific reason too. They know the people, they are more knowledgeable around key content within the company’s database. Knowing people would also mean they know what they should do already and everybody in the office trusts them better. The “B Team” on the other hand can be assigned to the normal and regular jobs within the company. That would mean they are more likely responsible for the function of checking the Internet if there’s a connection issue. You can also expect them to work on tasks such as repairing laptops that are broken. They can also be of big assistance when you are out doing fieldwork. Mostly they can assist you with your devices or connections online.

The Anatomy of a good IT Solutions Company

There are a lot of IT solutions companies in the country to date. They come in all shapes and sizes and at the same time offer a variety of different services outside or beside the usual IT packages. Its still the same though when it comes to their core service, the maintenance or development of IT services and functions for small, medium and large businesses based here in the Philippines. 

Its because of the sheer number of companies and even individuals who work in this branch of the IT industry that company owners and managers have a hard time picking out which company to work with. And its no secret that there’s big money to be earned if an IT firm gets a good client.

To begin with, here are some of the common services that IT solutions company in the Philippines often offer to their clients regardless whether they are big or small companies. These including network infrastructure, website maintenance, website developer, coding, desktop solutions. Each firm will also have their additional services, so if you are still shopping for a firm, it would be best to ask them what they can offer on top of their normal services.

To make it easier for the aforementioned company owners and managers, here’s an anatomy for a good IT solution company. 

Has a good base of operation 

There’s a lot of benefits that comes along with an IT company that has a good base of operations. Clients will be assured that they are dealing with an actual dependable entity that will not run off with their money. This will also give them the assurance that these are professionals they will be entrusting their project and business with. At the same time, this gives employees an assurance that they are working for the real thing and not some fly-by-night company that could drop them at any moment. 

IT Company has to have Available at any time

Clients can be fickle minded when it comes to their business. They want this or they would want that. It’s not their fault at all. They are shedding a lot of money for their IT needs. One of the make-or-break points of getting an IT company to work the business is their availability to respond anytime. It makes sense too, because a website outage or a network problem can happen at any time. It’s not like a system maintenance that can be scheduled or adjusted. This means the client could call for assistance even at the ungodly hour of 3 in the morning. It’s also crucial that it gets resolved quickly because that little problem is bleeding a lot of money.

The Number of Employees

So we have dealt with location and response time, now let’s talk about the workforce working for the firm. If you have been approached by a company with only a handful of employees, it would be best to say no. It’s not because you don’t believe that they can do it but because logically speaking, any IT service outsourced will require more than a “handful” of people to do it. What if the company is facing multiple problems all at the same time? How can a handful of people work on all these problems? So it would be good to pick out a company that has a lot of employees working for them.

Website Maintenance without Lifting a Finger

Most companies these days have a website. It’s not just the “in” thing to do, but its also really good for business. Everybody is connected to the Internet and it has become a multi-million industry in itself. Websites nowadays do more than just give people an introduction to what the business is and how its done. It’s has also evolved from being the source of contact information. Majority of the businesses these days are now transforming into a B2B portal or business to business portal. 

What does that mean for new businesses? That would mean that the time to adapt has already begun. Its begun even before the business was even conceived and its high time that business owners gear up for this addition to their arsenal. That would also mean that they would need to look into additional supporting services such as it services company in the Philippines who could take care of the website and other IT related stuff while you and the rest of your team do other productive things with your time.

You also get to save more money this way. Think about it, hiring somebody in the office to stay around and do minimal work for days end because all he or she can bring to the table is fixing the website when its done. It would be time consuming if you look for somebody who can do your website’s maintenance and at the same time provide additional work like content creation or social media management. So it would be best to outsource the work to professionals and service providers who can do these things.

Of course we cannot rule out the possibility of you doing the work yourself. After all, its through you that the business has thrived this far. It’s your hardwork that got you where you are. But learning the ropes to be able to efficiently perform website maintenance and fixes will require a lot of time. And while managed it services will say that its perfectly ok to do self-study when it comes to websites and other IT actions, that will eat a considerable amount of time. And as a businessman or entrepreneur, time is something of a commodity. You need time to do other things mainly grow your business further. You will also need time if you want to stay afloat or get ahead of the pack. So that’s a lose-lose situation. 

So that leaves you very little moving space. But then again, a lot of IT service providers can help you get out of those little scenarios. Some of these Filipino companies can even offer customized services and give customized rates as well for the service you are tapping them for. So don’t waste time and money with worrying about your company’s website and call the best managed it services on the block today to start shaping up your company for the digital age.

Creating a Better Workflow in 2019 with HR Solutions

Just like what 2018’s breakout villain Thanos stated, everything needs to be perfectly balanced. That’s especially true in the office. Everything needs to be balanced so as not to disrupt the flow of everybody working in it. So what should an office manager or owner do to achieve that?

Obviously, collecting the six infinity stones is not an option because that would create further chaos in the office. You can’t send somebody to do that because that would also disrupt the workflow. The best option is to go and have somebody do all of the menial and regular jobs for you. 

Hiring a good hr solutions in the Philippines service provider to help the office out could just be the best thing any manager can do. This not just brings balance, it also evokes harmony to some extent. It’s also better than having the boss snap his or her finger and see half of the people in the office get turned into dust. Think of what you’ll react when you see that good guy Peter from the accounting department slowly vanish before your eyes and telling you he doesn’t feel good before vanishing. 

There’s a couple of other reasons why managers and company owners need to consider getting the best hr and payroll solutions in the Philippines based providers. That’s because they have their workflow already nailed. That means all they have to do when coming in to the company is look at how the company does things and integrate it with what they are doing. And bosses don’t even have to be there. As long as the company can provide their outsourced solutions provider with the necessary documents, they can take it from there. At this point, owners or managers will just have to sit back and focus on getting income for the company. 

Another good reason to get these fine men and women to work in behalf of the company is because they are already professionals. All of the HR solutions providers have significant experience when it comes to doing HR-related tasks and duties. So whether the company or the owners want to focus on hiring and recruitment, there will be somebody from the other end who is suited for the task. This also means that the room for error is smaller. And in turn, that would mean that the company can continue with their own flow. 

Speaking of recruitment, on the HR aspect, its also great to know that the professionals working for the service provider have been good skills when it comes to interviews. Bosses can even opt to have the HR team do all the heavy lifting.

So if a boss such as yourself want balance and have peaceful mornings, just like the mad titan did at the end of the biggest movie of 2018, then you may have to start looking for a good HR and Payroll service provider for your company.

Be the Next Zuckerberg with Custom Software Development Companies

The billion dollar empire known as Facebook started out with a dream from current head Mark Zuckerberg in his dorm room back when he was in college. He took that dream and his passion (together with his “frenemies”) and gave the world the new look of social media. Plus he definitely changed the way humanity operates on a day to day basis. You could be the next Zuckerberg and you don’t know it yet. But maybe with the right knowledge and a hand from custom software development company Philippines you may be able to follow in the Zuck’s footsteps; complete with changing the world and society along the way.

So how will this work? There’s a number of ways that you can become the next big man on Facebook. Of course, you have to have the inspiration and the idea. You need to be able to offer something unique and beneficial for your intended audience. Facebook was the same in its early days. It was a social media for college students where they can post photos of themselves and interact with other people within the campus. This gave people the chance to meet other people and to share ideas and thoughts which ultimately gave the social network the popularity it needed to be where it is.

Your idea should not only be unique but it should also be presented in such a way that people will understand it after a number of exposures to the product or concept or software. 

The next important step on the road to becoming the next Zuckerberg is to be able to realize business opportunities that arise from your concept/idea/ product. As the owner, you need to plan ten steps ahead and get ready for the necessary transitions to be able to reach those plans and execute those ideas. 

The third step will be the most difficult and will require help, preferably from a good custom software application development company that’s based locally. This part will have you flesh out every minor detail from the look of the software, the tone of voice, the user interface, the database, the networking you would use and a whole lot more. If your idea or dream is something that is more website based, this is still a requirement. This will require hundreds of man hours and thousands of emails, phone calls and text messages. 

But the “fun” doesn’t end there as you will also work with your team to test and debug the software. If it’s geared towards a B2B audience you will also have to work closely with the team to be able to see if everything is working on both your end and the other party’s end. Doing so will help you get things going and even start the road to your ROI or return of investment. 

After this, you still cannot rest on your work because the software will require constant tweaking and adjustments. You may also encounter problems that was never even considered during the development phase and those problems will surely keep you on your toes for the forseeable future up until you reach your dreams and goals.